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Setting up a Reusable Meeting

Create reusable scheduling links for recurring meeting types so you can save time, stay consistent, and streamline booking for both you and your executive.

Written by Julia Leibowitz

Reusable Meetings

Reusable Meetings are scheduling templates designed for meetings you set up repeatedly. They help save time, create consistency, and streamline the booking experience.
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With Reusable Meetings, you can:

  • Reuse the same scheduling link multiple times

  • Customize meeting titles and descriptions

  • Offer recurring availability windows

  • Automatically show only free calendar times

  • Track booking history in one place

Common Use Cases

  • One-on-ones

  • Performance reviews

  • Office hours

  • Candidate interviews

  • Coffee chats

  • Backup scheduling while an EA is out of office

How It Works

To create a Reusable Meeting:

  1. Go to the Scheduling tab

  2. Click Create → Reusable Meeting

  3. Add a meeting title, duration, and availability

  4. Share the generated link

Recipients can select a time, enter their information, and automatically receive a calendar invite.
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Helpful Features

Reusable Meetings also support:

  • Recurring date ranges

  • Buffers between meetings

  • Reminder emails

  • Duplicate templates

  • Booking notice minimums

  • Custom meeting locations

You can deactivate a Reusable Meeting at any time while still keeping a history of past bookings.
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Watch the video to learn about Reusable Meetings

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